Site Admin Executive (Document Controller)

*Work location: Sembawang (North Region), 5.5 days. Responsibilities • Provide administrative support to the project/site team. • Maintain staff deployment records, contact lists, and organization charts. • Prepare monthly site manpower and administrative reports. • Manage document control, filing systems, registers, logs, and version control. • Administer Project SharePoint and ISO document filing systems. • Schedule meetings and prepare meeting minutes. • Coordinate procurement and inventory of PPE, stationery, equipment, and software. • Handle HR administration, including staff attendance, biometrics, onboarding, and offboarding. • Support audits, quality reviews, and compliance documentation. Requirements • Diploma in Business Administration or a related discipline. • Minimum 2–3 years of experience in Project Administration/Document Control/Site Administration. • Experience in the construction, engineering, infrastructure, or consultancy industry is preferred. • Experience supporting project teams, site personnel, or technical departments is an advantage• • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Familiarity with ISO filing systems and structured document control practices • Knowledge of biometric attendance systems, access systems, or HR admin tools • Experience with LTA InSight (advantage for Singapore transport projects) • Strong organizational skills with the ability to manage multiple registers, logs, and documentation streams • Ability to maintain structured filing systems, version control, and audit-ready documentation • High attention to detail and accuracy in documentation