Junior Operations Administrator

About us Mdm Ling Bakery is a Singapore bakery brand built on a simple promise: Love Them All. We bake in our own facility, operate our own warehouse, and manage our own deliveries. Our products reach customers across retail, e commerce, corporate gifting, wholesale, and institutional channels throughout Singapore. About the role We’re looking for a temporary Junior Operations Administrator to join us on a 6 month contract. You'll be involved across administration, vendor coordination, events, logistics, and internal projects. This is a hands on role with real responsibility. You'll coordinate people, solve problems, and help improve how we work. Key responsibilities • Organise and segregate invoices from vendors and suppliers, and coordinate with Finance to ensure timely payments. • Prepare and maintain digital documents, reports, presentations, and filing systems. • Coordinate meeting rooms, virtual meetings, agendas, and minutes. • Manage office supplies and stationery inventory. • Coordinate with IT, cleaning, maintenance, and other service providers as required. • Maintain and update spreadsheets and databases, including inventory logs, vendor trackers, project timelines, and weekly status reports. • Coordinate with vendors on orders, deliveries, and invoice follow ups. • Act as an internal point of contact for vendors and suppliers. • Draft and circulate internal memos, announcements, and meeting recaps. • Assist with event setup and teardown during peak periods. About you • 0–2 years of experience in administration, operations, coordination, or a related field. Fresh graduates are welcome. • Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint, as well as Google Workspace. • Strong written and verbal communication skills. • Highly organised, detail-oriented, and able to manage multiple priorities. • Proactive, dependable, and willing to take ownership of tasks. • Comfortable learning and adopting new tools and technologies. • Experience with Slack, Microsoft Teams, Asana, or Trello is a plus.