ADMINISTRATION MANAGER

About the Role We are looking for an organized, proactive, and detail-oriented Administration Manager to lead and streamline our company’s daily administrative operations. In this role, you will oversee office administration, establish efficient workflow processes, coordinate cross-departmental operations, and support key corporate compliance, procurement, and vendor management functions to ensure overall business efficiency. Key Roles & Responsibilities • Office Operations & Workflow Management: • Plan, direct, and oversee daily administrative workflows, office facilities, and support services to maintain a seamless working environment. • Develop, implement, and review administrative standard operating procedures (SOPs) and company policies to enhance operational efficiency. • Manage documentation, centralized record-keeping systems, corporate filing, and data confidentiality in accordance with organizational guidelines. • Vendor, Facility & Procurement Management: • Oversee office facility maintenance, lease agreements, utilities, and equipment upkeep. • Supervise office procurement, including purchasing supplies, stationery, equipment, and administrative services, ensuring cost-effectiveness and budget compliance. • Manage vendor relationships, negotiate service contracts, and evaluate vendor performance. • Corporate Compliance & Cross-Functional Support: • Liaise with internal stakeholders, external vendors, and regulatory bodies to ensure corporate and statutory compliance. • Assist management with the preparation of internal reports, administrative budgets, presentations, and meeting coordination. • Support basic HR administrative coordination, onboarding documentation, and license renewal processes where required. • Team Leadership & Supervision: • Guide, mentor, and supervise administrative executives and support staff, fostering teamwork and professional accountability. • Evaluate team workload, assign administrative duties, and monitor deliverable timelines. Job Requirements • Experience: • Minimum 3 to 5 years of proven experience in office administration or business operations, with at least 1 to 2 years in a supervisory or managerial capacity. • Demonstrated track record in managing administrative budgets, office operations, and vendor contracts. • Qualifications: • Diploma or Bachelor’s Degree in Business Administration, Management, Human Resources, or a related field (equivalent practical experience will also be considered). • Skills & Competencies: • Strong organizational, problem-solving, and multitasking abilities with high attention to detail. • Excellent written and verbal communication and interpersonal skills to engage stakeholders across all levels. • Proficiency in office productivity tools (Microsoft Office / Google Workspace) and familiar with administrative enterprise software. • High degree of integrity, discretion, and reliability when handling confidential business information.