Admin Executive

We are looking for a responsible and well-organised Admin & Project Support Executive to support our daily office operations, invoicing, HR and accounting administration, as well as provide coordination support to our project team. Key Responsibilities HR Support • Maintain employee records, attendance, leave and medical certificates • Assist with payroll preparation and employee claims • Support recruitment, onboarding and offboarding processes • Prepare employment letters, HR forms and other staff documents • Assist with work permit-related administration and other HR matters Administrative & Invoicing • Prepare quotations, invoices, credit notes and other supporting documents • Follow up on outstanding documents, approvals and payments • Maintain proper filing of invoices, purchase orders, delivery orders and project records • Handle general office administration and correspondence Accounts Support • Assist with accounts payable and accounts receivable • Record supplier invoices and update payment records • Liaise with suppliers, customers, accountants when required Project Team Support • Assist the project team with quotations, submissions, reports and documentation • Follow up on job sheets, work orders, purchase orders and project claims • Coordinate with project managers, supervisors, suppliers and clients • Monitor project documentation and ensure records are properly maintained • Provide general administrative support to ensure projects run smoothly Requirements • Diploma or relevant qualification in Business Administration, Accounting, Human Resources or a related field • Previous experience in administration, invoicing, basic accounts or HR support is preferred • Proficient in Microsoft Office, especially Excel and Word • Basic knowledge of accounting software will be an advantage • Able to communicate effectively in English • Organized, responsible and attentive to detail • Able to handle multiple tasks and follow up independently • Comfortable working closely with both office and project teams • Experience in the construction industry will be an advantage Interested applicants may email their résumé to jgcchristychen@gmail.com . Please state your current salary, expected salary and availability in your application. • Only shortlisted candidates will be contacted.