HR & Admin Executive (with Accounts Support)

1. Human Resource & Foreign Worker Administration • Provide support in recruitment activities, including coordination and onboarding • Maintain accurate employee records, contracts, and HR documentation • Support payroll, leave administration, and attendance tracking • Administer foreign worker matters, including work permit applications, renewals, cancellations, quota and levy monitoring • Liaise with the Ministry of Manpower (MOM) and ensure compliance with all applicable employment and foreign worker regulations 2. Administrative Duties • Support daily administrative operations and office coordination • Maintain proper filing systems, records, and documentation • Assist with procurement, vendor coordination, and general office matters • Prepare reports, correspondence, and internal documentation • Coordinate with outlets and stakeholders to ensure operational alignment 3. Accounts & Inventory Support • Perform basic bookkeeping duties, including data entry for invoices and expenses • Support accounts payable and receivable functions • Prepare and organise financial documents for reporting and audit purposes • Assist in monitoring stock levels and maintaining inventory records • Support stock ordering, reconciliation, and periodic stock takes • Flag discrepancies and assist in inventory tracking and reporting • Liaise with external accountants, suppliers, and relevant parties as required Work Schedule • Monday to Friday: 9:00 AM – 6:00 PM • Saturday: Half-day (e.g. 9:00 AM – 1:00 PM) Requirements • Preferably with Diploma/Degree in HR, Business Administration, Accounting, or related field • Experience handling work permits and MOM submissions, • Familiar with Singapore foreign worker regulations (Work Permit, quota, levy, etc.) • Familiar with accounting software (e.g. QuickBooks) and HR software (e.g. InfoTech) • We welcome candidates with no prior experience, the selected candidate will be provided with training & support • Disciplined, Meticulous, Self-motivated, and looking for growth opportunities