Dental Ops and Admin Executive

Dental Admin & Operations Executive We are looking for a responsible and organised Dental Admin & Operations Executive to support the day-to-day administrative and operational functions of our dental clinics. Key Responsibilities: • Plan and coordinate staff manpower schedules and duty rosters to ensure adequate clinic coverage. • Monitor clinic manpower requirements and assist with staff deployment across clinics where required. • Monitor inventory levels and order dental, clinical and office supplies in a timely manner. • Coordinate with suppliers and ensure stock received is accurate against purchase orders and invoices. • Perform receipt entry and reconciliation of insurance payments received into the clinic management/accounting system. • Monitor outstanding insurance payments and assist with payment reconciliation where required. • Review and calculate staff overtime (OT) based on attendance records, schedules and approved overtime. • Check supplier invoices, supporting documents and payment records to ensure invoices and amounts tally accurately . • Assist with basic accounts and administrative reconciliation, including identifying and following up on discrepancies. • Maintain proper filing and documentation of invoices, receipts, insurance payments and operational records. • Support the management team in the smooth daily operations of the dental clinics. • Liaise with clinic staff, suppliers, insurers and other relevant parties on administrative and operational matters. • Perform other administrative and operational duties as assigned. Requirements: • Good organisational and administrative skills. • Comfortable working with numbers, invoices and basic reconciliation. • Good attention to detail and ability to identify discrepancies. • Able to coordinate manpower schedules and handle multiple operational matters concurrently. • Proficient in Microsoft Excel and general computer systems. • Able to work independently and communicate effectively with clinic staff and external parties. • Previous experience in dental, healthcare, clinic operations or administrative work will be an advantage.