Shipping Operation/Admin Assistant, Singaporean / PR Only

Job Summary The Shipping Operation/Admin Assistant supports operations and general administrative, requiring strong time management, discretion, and a service-oriented mindset. Responsibilities • Prepare and process export shipping documents (Bill of Lading, Packing Lists, Invoices, Certificate of origin etc.) • Handle shipping documentation / Reporting of shipment details • Handle data entry and maintain accurate documentation for shipments in the system • Execute general office errands promptly to maintain smooth office functioning • Manage office supplies inventory and purchase office items to ensure availability • Support administrative paperwork, data recording, and filing to maintain accurate records • Deliver and collect documents, parcels, and other items as assigned to support company operations • Perform additional transportation tasks as required to meet operational needs • Coordinate office renovation, repair, and maintenance activities to ensure a safe and functional workspace • Assist in organizing small company events and activities such as team bonding and CSR initiatives to foster employee engagement • Perform other administrative support and ad hoc duties as assigned to address emerging office needs • Maintain confidentiality and professionalism when handling sensitive information with management and clients • Communicate effectively with colleagues and external parties to support service-oriented office operations • Good organisational skills with basic computer skills to complete administrative tasks efficiently • Adapt to multitasking and respond flexibly to changing operational demands Required competencies and certifications • Possess a valid Singapore Class 3 driving licence with a clean driving record • Proficiency in MS Office (Word, Excel) • Demonstrate responsibility, punctuality, and safety consciousness in daily tasks • Exhibit a well-groomed and professional appearance