Administrative Assistant

Roles & Responsibilities Our client is looking for a meticulous and proactive Administrative Assistant to support daily operations by managing administrative, financial, and HR tasks, ensuring the smooth running of the business. Responsibilities: • Prepare, review, and record sales invoices accurately and promptly • Maintain petty cash, cash registers, and reconcile daily cash and bank deposits. • Monitor and verify discounts, gift vouchers, and customer promotions. • Manage customer follow-ups, track daily usage times, and update customer records. • Process employees’ overtime claims, allowances, leave applications, and medical certificates. • Maintain and reconcile general ledger, cash book, bank book, and journal entries. • Record and monitor staff loans and advances with proper documentation. • Prepare financial statements, including balance sheets, profit & loss, and shareholder reports. • Calculate monthly and yearly depreciation of fixed assets. • Support onboarding and offboarding processes for employees. • Respond to emails, escalate critical information, and file documents systematically. • Conduct cost and efficiency analyses to support management decisions. • Review and analyse inventory costs, including raw materials, packaging, labour, and overheads. • Maintain an organised filing system for financial and administrative documents. • Provide ad hoc financial data and reports as required by management or directors. Requirements: • Relevant administrative or accounting experience preferred • Strong organisational and communication skills • Proficient in MS Office and accounting software • Attention to detail and ability to multitask effectively. Trinity Pass Lic no 25C2784