Trading Operations (Coal) Specialist (6-month Contract)

Company Overview Our client is a diversified group listed on a Southeast Asian stock exchange, with strategic business units in power, agribusiness, real estate, banking and financial services, and infrastructure. Job Summary Join as a Trading Operations Specialist supporting end-to-end coal import shipment operations for the Power business unit on a six-month contract. Responsibilities • Draft purchase and sale contract templates ensuring alignment with charter-party terms to support accurate contractual agreements • Coordinate shipment execution including stock and laycan planning, shipping advice, insurance declarations, and port-agent appointments to ensure smooth logistics • Prepare draft Letters of Credit per contractual terms and coordinate issuance with Finance to facilitate timely payments • Manage shipping documentation such as bills of lading, packing lists, certificates of origin, analysis, weight, and invoices to ensure compliance and accuracy • Coordinate vessel nominations, monitor vessel movements, and provide timely updates to buyers to maintain operational transparency • Prepare, monitor, and verify invoices and supporting documents to ensure accurate payment processing • Ensure timely and accurate settlement of accounts receivable, freight invoices, laytime, and other payments to maintain financial integrity • Maintain accurate operational information for reporting and analysis to support decision-making • Support working-capital and cash-flow planning to optimize financial resources • Identify and highlight potential commercial and operational risks or exposures to mitigate business impact • Review procurement and operational processes and recommend improvements to enhance efficiency • Build effective working relationships with suppliers, customers, service providers, and internal stakeholders to foster collaboration Preferred competencies and qualifications • Diploma or Degree in Business or related discipline • Two to three years of relevant experience in commodity trading or trading operations • Working knowledge of import and export procedures, Incoterms, and international trade • Familiarity with shipping documentation, order processing, and procurement practices • Knowledge of Letters of Credit and trade-finance documentation • Knowledge of GAFTA requirements is an advantage • Detail-oriented and organized to manage multiple shipments and deadlines effectively • Strong communication and stakeholder-management skills • Proactive in identifying operational risks and recommending practical solutions • Ability to work independently while collaborating effectively within a team