Admin Executive

Job Description • Prepare quotations, and standard sales and service contracts • Submit COE bidding applications through ONE.MOTORING (LTA) portal • Coordinate and ensure timely submission of permits, renewals and other regulatory/compliance documents (e.g. vehicle registration, licenses, etc.) • Provide administrative support to Sales team and daily coordination with the internal teams to ensure smooth business operations • Handle incoming customer inquiries and requests via phone, email and WhatsApp • Update and maintain relevant databases, Excel trackers and administrative records accurately • Maintain systematic and well-organized filing systems for both physical and digital documents • Leverage AI tools to improve efficiency in database management and administrative workflows • Perform other ad-hoc duties assigned by the supervisor Requirements - Min. Diploma in Business Administration or equivalent - Min. 2 years of relevant experience in administration or operations support, preferably in automotive industry - Knowledge of LTA COE bidding and submission processes is a strong advantage - Strong communication skills, ability to multitask and work independently in a start-up environment - Proficient in Microsoft Office; knowledge of SAP system is a plus - Immediate availability or short notice period is an advantage