Estate, Admin Executive (12 months)

Job Purpose We are seeking a proactive and organized Administrative Executive to support procurement activities, project tracking, and coordination functions. The successful candidate will play a key role in ensuring smooth administrative operations, timely procurement processes, and effective coordination among internal teams, vendors, and stakeholders. Key Responsibilities Procurement Administration • Source quotations and conduct price comparisons from vendors and suppliers. • Prepare purchase requisitions, purchase orders, and procurement-related documentation. • Liaise with vendors on quotations, deliveries, invoices, and payment matters. • Monitor procurement timelines to ensure timely delivery of goods and services. • Maintain procurement records, supplier databases, and contract documentation. • Support vendor evaluation and onboarding processes. Project Tracking & Monitoring • Maintain project schedules, trackers, and status reports. • Monitor project progress, milestones, and deliverables to ensure timely completion. • Coordinate with project teams to obtain updates and follow up on outstanding action items. • Prepare project reports, dashboards, and summaries for management review. • Maintain proper filing and documentation of project records. Coordination & Administrative Support • Coordinate meetings, site visits, and project-related activities. • Prepare meeting agendas, minutes, and follow-up action logs. • Liaise with internal departments, contractors, vendors, and external stakeholders. • Manage correspondence, document control, and filing systems. • Provide general administrative support to the team as required. Requirements • Diploma in Business Administration, Procurement, Project Management, or related disciplines. • Minimum 1–3 years of experience in administration, procurement, or project coordination. • Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint. • Good communication and interpersonal skills. • Detail-oriented with strong follow-up and coordination skills. • Ability to work independently and manage multiple priorities.