ADMIN ASSISTANT (PART-TIME) SAT & SUN

Company Overview My Art Studio (www.myartstudio.sg) offers creative art programmes for children aged 3-12, focusing on holistic creativity. We operate in primary schools, childcare centres, and our studio, also providing adult art jamming and corporate team-bonding sessions. Job Summary The Administrative Assistant supports daily operations through customer service and administrative tasks, ensuring smooth office functions and positive engagement with students, parents, and staff in a dynamic environment. Responsibilities • Manage counter duties including handling enquiries and collecting fees accurately and timely • Process and follow up on student registrations and payments to ensure accurate fee collection • Schedule student lessons and coordinate with teachers on lesson plans and replacements • Deliver responsive customer service by proactively following up on emails, walk-ins, and social media enquiries • Apply strong product knowledge to support parents’ inquiries and assist in marketing and promotion efforts • Assist in preparing sales proposals for services, products, materials, and books • Maintain and organize office supplies, equipment, and inventory to support daily operations • Update and ensure accuracy of student database records and maintain organized filing systems • Prepare reports, presentations, and documentation for internal and external stakeholders • Manage incoming and outgoing correspondence with timely and appropriate responses • Provide administrative and operational support to the director • Oversee facilities management for studio spaces • Perform basic accounting tasks including tracking expenses, timesheets, and invoices • Undertake ad hoc tasks such as marketing research, light bookkeeping, and additional administrative duties as assigned • Adapt work schedule to cover part-time hours averaging 10-18 per week, including weekdays, weekends, and evenings for studio events Preferred competencies and qualifications • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic graphic design tools • Familiarity with social media platforms and digital marketing strategies • Strong written and verbal communication skills for effective interaction with team members and external contacts • Excellent organizational skills with attention to detail to manage multiple tasks simultaneously • Ability to work independently, take initiative, and prioritize tasks effectively • Strong problem-solving skills and adaptability to changing situations • Customer-oriented mindset with experience in providing excellent service • Positive attitude, willingness to learn, and ability to work well in a team environment • Interest or knowledge in music and art • Minimum one year of counter service experience preferred • Educational background at Higher Secondary/Pre-U/'A' Level, Diploma, or Advanced/Higher/Graduate Diploma • Commitment to permanent part-time role for at least 12 months • Fluent proficiency in English (spoken and written) to communicate effectively in customer service and administrative tasks Other Information • Location: Serangoon Garden, Singapore • Working hours: At least two weekdays between 10am to 7pm and weekends (Saturday or Sunday) between 9am to 5pm • Salary: $9-11 per hour, depending on qualifications and experience • Job Types: Permanent Part-Time with potential for full-time conversion for career advancement • Interested candidates should submit resume and cover letter to career@myartstudio.sg with subject line "Administrative Assistant Application – Part-time [Your Name]" • Only shortlisted candidates will be contacted for interviews