HR Executive

Job Description & Requirements Key Responsibilities 1.. Work Pass & HR Compliance (Construction , Work Permits) • Assist in applying, renewing, and cancelling work passes. • Work pass related compliance works • workers on boarding and off boarding. • Ensure compliance with MOM regulations, Safety/other Training requirements, and project site pass applications. • Maintain accurate records of worker dormitory addresses, medical check-ups, and safety certifications. 2. HR Operations & Administration • Maintain employee records, contracts, and HR documents in accordance with statutory requirements. • Administer leave, attendance, and time management systems for both office and site personnel. • Prepare HR letters such as confirmation, promotion, warnings, and termination notices. • Handle employee insurance matters (WICA, GPA, medical benefits). 3. Payroll & Compensation Support • Monthly payroll preparation, checking overtime claims, TMS attendance check, allowances, and deductions. • Liaise with Finance on salary matters, CPF submissions, and government claims (e.g., SDL, NS claims, maternity benefits). • IRA21 /IR8A employee income tax filings. • Support annual performance appraisal and salary review exercises. 4. Training & Development • Coordinate mandatory construction-related training (CSOC, BCSS, safety briefings, equipment operation courses). • Track training expiry dates and arrange refresher courses for site staff. • Support internal training initiatives and onboarding orientation programs. 6. Employee Relations & Welfare • Provide frontline HR support to employees across office and work sites. • Assist in resolving employee concerns, disciplinary issues, and grievances. • Organize staff engagement activities, welfare initiatives, and company events. 7. HR Reporting & Continuous Improvement • Prepare HR metrics and reports (manpower, turnover, attendance, training hours, etc.). • Support audits and compliance checks for MOM, safety, and project requirements. • Participate in improving HR processes, digitalization, and policy development. 8. Recruitment & Manpower Deployment • Support the end-to-end recruitment process for both office and site positions (engineers, safety officers, foremen, workers, etc.). • Coordinate interviews, shortlist candidates, and liaise with hiring managers. • Assist in monitoring manpower deployment for project sites and ensure adequate staffing levels. • Manage onboarding for new joiners • Corporate other HR & Administrative support duties when requested or assigned by HR & Admin manager. Qualifications & Requirements • Diploma/Degree in Human Resource Management, Business Administration, or related field. • 3 years of HR experience (Construction industry experience is an advantage). • Knowledge of Singapore Employment Act and MOM regulations. • Experience using HRIS/payroll systems. • Strong communication and interpersonal skills. • Detail-oriented, organized, and able to handle confidential information. • Willingness to visit project sites when needed.