Executive Assistant - Macquarie Capital

Join our high-performing team as an Executive Assistant supporting Macquarie Capital in Singapore. We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future. What role will you play? Working in a fast-paced and close-knit team environment, you will collaborate with other Executive Assistants across various internal teams to provide high-level support to executives and team members. Your primary responsibilities will include ensuring seamless calendar coordination, organising internal or external calls and meetings with offices across multiple time zones (including booking rooms, arranging catering and preparing meeting materials), managing extensive inboxes as needed, and coordinating complex domestic and international travel plans (including flights, accommodation, visas, transportation and client entertainment). You will also work closely with other Executive Assistant to support and arrange local staff events (such as end-of-year celebrations, all-staff meetings and other office-wide activities), process purchase orders and invoices, and manage monthly expense claims. What you offer • Relevant experience in EA, team support, office administration, or related roles, with the capability, attitude and potential to succeed in a fast-paced environment • Demonstrated ability to provide high-quality executive and team support, including coordinating complex travel arrangements, managing calendars, and supporting multiple stakeholders • Strong organisational, planning and multitasking skills, with the ability to manage competing priorities and adapt to changing business needs • Excellent verbal and written communication skills in English, with the confidence to engage effectively with stakeholders at all levels • Strong attention to detail, sound judgement, and a commitment to delivering reliable, professional support We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply. What we offer At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include: • 1 wellbeing leave day and 5 additional paid Flexi-Leave days per year • 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers • 2 days of paid volunteer leave per annum and donation matching • Option to purchase additional annual leave • Benefits and initiatives to support your physical, psychological and financial wellbeing including, comprehensive medical and life insurance cover and additional flexible wellbeing credits • Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription • Hybrid and flexible working arrangements, dependent on role • Reimbursement for work from home equipment About Macquarie Capital Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials. Our commitment to diversity, equity and inclusion We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.