Property Executive

Job Overview: As a Property Executive at our business unit, you will be responsible for assisting with the day-to-day management and operations of the company's properties. Reporting to the Property Manager, you will be involved in a variety of tasks, including tenant liaison, property inspections, lease management, and coordinating maintenance and repair activities. We are seeking a detail-oriented and organized individual who can effectively manage multiple responsibilities and ensure the smooth operation of the properties under your care. Benefits: • Structured development pathway with opportunities to advance into senior property management roles. • Hands on experience managing diverse properties and working directly with landlords, tenants, and service providers. • Office situated in a prime area, convenient for both meetings and commuting. • Enjoy exclusive staff discounts on our premium furniture and lifestyle products. • Access to industry training, workshops, and professional development opportunities. Key Responsibilities : • Manage and liaise with tenants for all properties under the company. • Schedule rosters, inspections, and maintenance of hard and soft services, including cleaning, security, pest control, landscaping, building, mechanical and electrical systems (e.g., ACMV, fire-fighting and fire protection systems, and building automation systems). • Oversee general management tasks, such as contract administration, sourcing and calling for quotations, license renewals, and estate management. • Maintain proper documentation and inventory within the department. • Monitor and ensure the safe and efficient operation of all plants and equipment across all properties. • Coordinate and supervise maintenance activities carried out by contractors and in-house staff, including technicians, cleaners, and security officers, for building services, systems, and equipment. • Conduct on-site inspections and monitor work progress. Supervise contractors during building works, mechanical and electrical maintenance, and urgent repair tasks to ensure compliance with required specifications and standards. • Analyse defects in plants and equipment and initiate corrective actions. • Perform any other ad-hoc duties as assigned. Requirements : • Knowledge and experience in project management for building works is an added advantage. • Diploma in Real Estate / Building Management / Hotel Facilities Management or Higher NITEC in Facilities Management • Ability to schedule and manage inspections, maintenance, and repair activities effectively. • Strong coordination and supervisory skills to manage contractors and in-house teams. • Familiarity with building services, systems, and equipment, including ACMV, fire protection, and automation systems. • Detail-oriented with strong documentation and inventory management skills. • Analytical skills to identify defects and propose corrective measures. • Relevant experience in managing building, condominiums, hospitality, office or commercial building. • Proficiency in Microsoft Office and Google Workspace • Good communication and interpersonal skills. • Ability to work independently and multi-task.