Administrative & Operations Assistant

Job Summary Support the general managers by performing administrative tasks and managing filing systems for operations and finance to ensure smooth office and operational workflows. Responsibilities • Assist the general manager with administrative tasks to support daily office operations • Organize and maintain filing systems for Finance documents to ensure easy retrieval and compliance • Manage operational records filing to support efficient business processes • Assist in Preparing shipping documents, invoices and billings • Perform data entry, filing, and document scanning • Maintain and update customer database reports • Assist superior in shipping operations. • Other admin duties assigned by superior. Job Requirements • Diploma/Degree qualification in Engineering, Business Administration, or related field. • Minimum 1 years of relevant working experience. • Proficiency in Microsoft Office Applications (eg. Word, Excel, PowerPoint, Outlook) and XERO accounting software. • Strong organizational and time management skills. • Ability to work effectively under deadlines. • Ability to communicate effectively with senior management, clients and internal stakeholders. • Ability to multi-task and prioritize effectively in a fast-paced environment. • Self-driven and able to work under minimal supervision, taking initiative to complete tasks. • Able to work both independently and collaboratively in a team environment. • Strong problem-solving skills and the ability to adapt to changing priorities. • Able to start work immediately is an advantage