ACCOUNTS & ADMIN ASSISTANT

Job Summary You will support daily office and construction-related administrative tasks, coordinate vehicle and machinery documentation, process orders, manage supplier communications, and assist management and operations teams to ensure smooth business operations. Responsibilities • Answer phone calls and greet visitors to maintain professional office interactions • Manage office supplies to ensure availability and organization • Coordinate and administer company vehicles and machinery documentation, including road tax, insurance, servicing, and parking matters with relevant authorities (LTA, One Motoring, URA, HDB) • Receive and process high-volume incoming orders for ready-mix concrete, premix, mortar, diesel, and related construction materials via phone, email, or digital portal • Maintain accurate records and documentation for vehicle and machinery supply to internal and external parties for finance billing • Invite quotations, negotiate prices, and coordinate with suppliers and cross-functional teams to secure cost-effective purchases • Prepare quotations, purchase orders, delivery orders, and invoices to support procurement and billing processes • Create presentation slides using PowerPoint to support communication needs • Perform administrative duties and tasks as assigned to support company operations • Carry out other ad-hoc duties as required by the company Preferred competencies and qualifications • Experience in the construction industry • Proficiency in MS Office Applications (Word, Excel, PowerPoint) and ERP systems • Bilingual in English and Chinese to provide quality customer service and attend to enquiries from Chinese-speaking customers • Minimum N / O Level / ITE / Diploma with 1 to 2 years of administrative experience • Good communication and interpersonal skills • Positive attitude and willingness to learn • Ability to start on short notice Other Information • Job Types: Full Time, Permanent • Working location: 33 Ubi Avenue 3 • Working days: 5 days per week, 9am – 6pm • Interested applicants, please send your detailed resume (including past experiences, current and expected salary) to: cindy@unitedworks.com.sg