Senior Admin Executive (Renovation and Facility Support - Finance & Facilities Management Department)

Facilities Operation (Maintenance & Facility Support) • Respond promptly to maintenance requests, troubleshoot issues and coordinate corrective works • Maintain clear communication with centre staff and provide updates on maintenance progress and timelines • Support workplace safety and ensure compliance with organisational policies and regulatory requirements • Conduct scheduled walkthroughs and regular preventive maintenance • Lead and drive continuous improvement initiatives to enhance maintenance processes and improve operational efficiency across the centres Facilities Operation (Renovation) • Project Planning and Initiation • Develop structured renovation project plan based on funder guidelines and centres’ needs (scopes, timelines, budgets, and specifications) • Prepare and evaluate procurement documents including Invitation to Quote/Tender proposals, review quotation and recommend vendor selection in line with procurement requirements • Liaise with funder and other bodies to secure project and funding approval • Project Coordination and Execution • Supervise renovation works and ensure work is carried out in accordance with approved plans, specifications, and safety requirements • Coordinate with consultants, contractors, centre staff and other stakeholders to ensure timely project completion with minimal disruptions to operations • Compliance and Documentation • Ensure all works comply with BCA, SCDF, MOH, and other regulatory standards • Maintain full project documentation for audit trail • Prepare reports to update internal management and MOH on project progress and fund utilisation • Post-Project and Handover • Conduct joint inspections and ensure defects are rectified • Facilitate project handover Requirements: • Degree or Diploma Holder in Building, Project Management, Facilities Management, Engineering or a related field • Minimum 3 years of experience in maintenance, facilities support and project management • Experience in government-funded project documentation or reporting is advantageous • Hands-on, proactive and able to manage multiple projects simultaneously and independently • Good interpersonal and communication skills to manage internal and external stakeholders If you are interested to join us, please apply via Fei Yue Career Portal: https://careers.fycs.org/ For your privacy and security, kindly refrain from including your NRIC number in your application form or resume.