Admin Officer

Responsibilities • Produce and distribute correspondence memos, letters, faxes, and forms to support effective communication • Develop and maintain organized filing systems to ensure easy retrieval of documents • Order and manage office supplies to maintain adequate inventory levels • Submit and reconcile expense reports accurately to support financial tracking • Provide courteous support and information to visitors, answering questions and requests promptly • Research and create presentations to assist in information sharing and decision-making • Generate reports to summarize data and support operational needs • Prepare and monitor invoices to ensure timely billing and payments • Ensure operation of office equipment by performing preventive maintenance, coordinating repairs, and evaluating new equipment and techniques • Maintain supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt of supplies • Perform administrative duties such as filing, typing, copying, binding, and scanning to support office functions • Organize travel arrangements to facilitate staff mobility • Handle sensitive information confidentially to protect company data • Take accurate minutes during meetings to document discussions and decisions • Coordinate office procedures to optimize workflow and efficiency • Respond to inquiries via email, telephone, or face-to-face to provide timely assistance • Resolve administrative problems to maintain smooth office operations • Receive, sort, and distribute mail to ensure proper delivery • Manage staff appointments to support scheduling needs • Oversee and supervise junior staff to ensure quality and productivity • Maintain up-to-date employee records to support HR functions • Coordinate repairs to office equipment to minimize downtime • Implement clerical duties and administrative processes to support daily operations • Conduct data entry accurately to maintain information systems • Handle basic HR-related matters including payroll, CPF, and MOM communications confidently • Perform other administrative duties as required to support the team Preferred competencies and qualifications • Experience in the Oil & Gas Industry • Prefer those with Accounting & HR knowledge. • should have good knowledge of Microsoft Office. Other Information • Work Location: Toh Guan Road East