SENIOR FINANCE EXECUTIVE

Job Summary: The Senior Finance Executive is the owner and accountable person for the company's day-to-day finance function. This role manages the full set of accounts, ensures timely and accurate financial reporting, and maintains compliance with Singapore GST, tax and statutory requirements. The Senior Finance Executive oversees accounts payable, accounts receivable, payroll, bank reconciliation and month-end closing, and keeps Management informed of the company's cash position so that funding is ready for operations and upcoming projects. Working closely with the Directors, auditors and tax advisors, the Senior Finance Executive also strengthens internal controls, documents finance processes and develops the Finance Executive as a capable second resource. Through this, the role builds a finance function that runs on clear systems and shared capability, providing continuity and dependable financial insight to support the company's growth. Key Responsibilities: Financial Accounting & Reporting · Manage the full set of accounts in ABSS, ensuring records are accurate, complete and updated on time. · Lead month-end and year-end closing, including accruals, prepayments, journal entries and balance sheet schedules. · Prepare monthly management accounts, including profit and loss, balance sheet and contract or project profitability reports. · Perform and review bank, supplier and customer reconciliations, and resolve discrepancies promptly. · Prepare audit schedules and serve as the main point of contact for external auditors and tax advisors. Cash Flow, Budgeting & Cost Control · Prepare and maintain rolling cash flow forecasts and alert Management early to potential funding gaps or surpluses. · Support the preparation of annual budgets and monitor actual performance against budget, including capital expenditure. · Monitor costs and contract profitability across sites and projects, highlighting variances together with recommended actions. · Support the application, documentation and claims tracking of government grants and incentives relevant to the business. Accounts Payable & Payments · Own the accounts payable process, verifying supplier invoices against purchase orders, delivery orders and approved documents before processing. · Prepare payment runs with complete supporting documents for approval by authorised signatories. · Maintain supplier records and payment schedules to ensure timely payments and good vendor relationships. Accounts Receivable & Collections · Oversee customer invoicing, AR ageing and collections, and review invoices prepared by the Finance Executive for accuracy before issuance. · Monitor outstanding receivables, escalate overdue or disputed accounts, and work with Operations and clients to resolve billing issues. Payroll & Statutory Compliance · Process monthly payroll, including CPF, SDL, FWL and other statutory contributions, in coordination with HR. · Prepare and submit GST returns, corporate tax filings (ECI and Form C or C-S) and IR8A, with support from tax advisors where required. · Ensure compliance with Singapore Financial Reporting Standards and IRAS and ACRA requirements. Internal Controls, Systems & Process Improvement · Maintain and strengthen internal controls, including segregation of duties, approval matrices and document retention. · Develop and update finance SOPs so that key processes are documented and can be performed consistently by any trained team member. · Identify opportunities to improve finance workflows through better use of ABSS, Excel and digital tools. Team Development & Supervision · Supervise, coach and review the work of the Finance Executive, progressively building their ownership of AR, invoicing and routine finance activities. · Plan backup and cross-coverage arrangements so that finance operations continue smoothly during leave or absence. Contract & Finance Administration · Track renewals of client, vendor and service agreements, and flag upcoming expiries to Management. · Maintain an organised digital and physical filing system for finance and administrative records. · Support procurement and vendor coordination and prepare finance reports and correspondence as required. · Perform any other duties assigned by Management. Qualifications & Requirements: · Diploma or Degree in Accounting, Finance or a related field. A professional accounting qualification (e.g. ACCA or CA Singapore) will be an added advantage. · Minimum 4 years of relevant accounting experience, including at least 2 years handling a full set of accounts. · Hands-on experience with ABSS (MYOB) is required. · Sound knowledge of Singapore GST, corporate tax, CPF and payroll statutory requirements. · Experience preparing management accounts and supporting external audits. · Proficient in Microsoft Excel (e.g. lookups, pivot tables, reconciliations and reporting). · Experience supervising or guiding junior finance staff will be an added advantage. · Experience in an IFM, cleaning or service contracting environment is preferred.