Facilities Admin Officer (Aviation, Changi)

Job Responsibilities: • Provide day-to-day administrative support to the Facilities Management team • Coordinate and schedule preventive and reactive maintenance requests with internal teams and external contractors • Maintain accurate records of facilities contracts, service agreements, warranties, and asset registers • Process purchase orders, invoices, and budget tracking related to facilities operations • Liaise with vendors, suppliers, and service providers to ensure timely and quality service delivery • Manage access control, keys/passes, and visitor/security procedures • Assist with space planning, office moves, and workstation allocations • Respond to facilities-related queries from staff and escalate issues as needed • Maintain filing systems (digital and physical) for facilities documentation • Support the organization of building maintenance schedules, cleaning services, and waste management • Assist in emergency preparedness planning and incident reporting • Perform other administrative duties as assigned by the Facilities Manager Job Requirements: • Diploma in Mechanical or Electrical Engineering, or Integrated Facility Management • Minimum 1-3 years of working experiences in facilities, office administration, or building management role • Experience liaising with vendors and contractors is an advantage • Strong organizational and time-management skills with the ability to multitask • Excellent verbal and written communication skills • Proficiency in Microsoft Office (Excel, Word, Outlook) and facilities/CMMS software (advantageous) • Strong attention to detail and problem-solving ability • Ability to work independently and collaboratively within a team • Customer-service oriented with a professional demeanour