Assistant Accounts Manager

Job Requirements • Proficiency in MS Office products • Have good initiative, enthusiasm and willingness to learn. • Able to work independently and in a team when required. • At least 2 years in a supervisory or senior role. • At least 5 years of cumulative experience in finance functions (full set AP and AR) • Experience with multi-currency transactions and multi-entity or regional group structures. • Proficiency in ERP or accounting systems (SAP/Xero/Microsoft Dynamic 365, Sage, etc.) • Sound working knowledge of fixed asset and inventory accounting, including capitalisation, depreciation and stock valuation. • High attention to detail, accuracy and integrity in handling financial data. • Willingness to continually improve and hone skills. Job Description Accounts Payable • Supervise and manage the end-to-end AP process, from supplier onboarding and invoice receipt to approval and payment. • Ensure accurate three-way matching of purchase orders, goods/services received and supplier invoices. • Prepare and review regular and ad-hoc payment runs, ensuring proper approvals and adherence to payment terms. • Maintain the supplier master file, including verification of bank details to prevent fraud. • Reconcile supplier statements monthly and resolve discrepancies promptly. • Handle supplier queries and build strong working relationships with vendors, laboratories and agents. • Process staff expense claims and corporate card transactions in line with company policy. • Accrue for goods and services received but not yet invoiced. Accounts Receivable • Supervise and manage the end-to-end AR process, from customer account setup and invoicing to cash collection. • Issue accurate and timely invoices for testing services, including multi-currency billing for international clients. • Monitor customer credit limits and payment terms, and review new customer credit applications. • Lead the credit control and collections process, review and ensure the timely issuance of monthly SOAs to customers, and follow up on overdue accounts. • Prepare and analyse aged debtors reports, work with the sales team to improve the AR days. • Manage the AR remittance and reconcile bank accounts daily or weekly. • Resolve billing disputes in liaison with operations, laboratory and sales teams. • Resolve billing disputes and SOA discrepancies in liaison with operations, laboratory and sales teams. Fixed Assets • Oversee fixed asset accounting to ensure compliance with company policy and applicable accounting standards (SFRS/IFRS), including accurate capitalisation, depreciation and disposals. • Ensure the fixed asset register is properly maintained and reconciled to the general ledger. Inventory • Oversee inventory accounting to ensure compliance with company policy and applicable accounting standards, including proper valuation and timely recording of stock movements. • Ensure inventory records are reconciled to the general ledger and that stock count variances are properly investigated and adjusted. Month-end Reporting and Compliance • Support month-end and year-end close for AP, AR, fixed assets and inventory, including accruals, prepayments, depreciation and ledger reconciliations. • Prepare AP, AR collection, fixed asset and inventory reports. • Ensure compliance with applicable tax requirements (e.g. GST/VAT and withholding tax) on invoices and payments. • Maintain strong internal controls, segregation of duties and clear audit trails. • Act as the key contact for external and internal auditors on AP, AR, fixed asset and inventory matters. • Handle intercompany billing and reconciliations with overseas group entities. Leadership and process improvement • Supervise, train and develop the AP team (including staff handling SOA and AR collection), as well as those handling fixed asset and inventory accounting, allocating work and reviewing output. • Identify and implement process improvements and automation within the finance system. • Develop and maintain AP, AR collection, fixed asset and inventory policies, procedures and desk manuals.