ADMIN

1. Operations Coordination • Coordinate daily vessel orders with purchasing and sales teams. • Liaise with port agents, suppliers, and logistics providers for ship’s eta and etd • Update ship schedule • Liaise with third party logistics company for job assign • Prepare delivery plans to meet urgent and last-minute vessel requirements. • Checking third party invoice tally with order confirmation. • Filing supplier invoice/DHL invoice/air cargo/sea freight invoice • Good receiving base on supplier delivery note or invoice in system • Maintain accurate inventory records (inbound & outbound). • Update spare part care off items to sales team by email & wechat • Conduct stock checks and assist in stock audits. • Monitor stock levels and inform purchaser for replenishment. • Ensure proper labeling and documentation of goods. 3. Documentation & Reporting • Record daily warehouse transactions in the system. • Prepare operational and inventory reports. • File delivery confirmations signed by vessel crew. • Maintain proper records for inspection and compliance. 4. Inventory & Stock Control • Monito fast-moving and critical items. • Preven overstocking and stock shortages. • Check expiry dates for provisions and consumables. • Ensure proper storage conditions (temperature control if required). 5. Coordination with Warehouse Team • Support loading and unloading activities documentation. • Assis in resolving discrepancies or damages. Requirements • Diploma or equivalent in Logistics, Supply Chain, or Business Administration. • Experience in ship chandling, marine supply, or warehouse operations preferred. • Knowledge of vessel delivery procedures and port operations. • Proficient in MS Office (especially Excel). • Good organizational and coordination skills.