HR Admin Executive

The HR & Admin Executive is responsible for handling daily human resource operations, administrative support, purchasing activities and inventory management to ensure smooth office and operational functions. Key Responsibilities 1. Office Administration • Manage general office administration and ensure smooth day-to-day operation • Maintain proper filing and documentation (hardcopy and digital) • Handle correspondence, emails, and basic coordination tasks • Support on boarding documentation and staff records maintenance 2. HR Administrative Support • Assist in maintaining employee records and HR documentation • Handle submission and tracking of staff-related forms (e.g. leave, claims, attendance) • Support basic HR processes including onboarding and offboarding coordination • Liaise with HQ (if applicable) on HR and administrative matters 3. Inventory Management • Maintain accurate inventory records for cleaning supplies, tools, and equipment • Monitor stock levels and ensure timely replenishment • Conduct periodic stock checks and reconciliation • Track movement of inventory across different sites 4. Purchasing & Vendor Coordination • Plan and manage purchasing of operational supplies and equipment • Liaise with suppliers on quotations, orders, deliveries, and pricing • Ensure timely procurement to support operational needs • Maintain records of purchases and supplier details 5.Operations Support • Coordinate with site supervisors on supply distribution and requirements • Assist in arranging logistics for stock delivery and equipment servicing • Support ad-hoc operational and administrative tasks as assigned