Office & Administrative Assistant

JobPurpose The Office & Administrative Assistant provides hands-on administrative and secretarial support to ensure the smooth day-to-day running of the office, including practical office administration, meeting and visitor preparation, document organisation and support to the Directors. KeyResponsibilities Daily Office Administration • Ensure the office is organised and prepared for daily operations and anticipate routine administratve needs. • Maintain office supplies, stationery and consumables and coordinate orders, deliveries, couriers and mail. • Assist with common office areas and practical day-to-day requests. • Coordinate routine maintenance, repairs, vendor visits and service appointments. Meeting and Visitor Support • Prepare meeting rooms, materials, refreshments, catering and stationery as required. • Receive and assist visitors and support practical arrangements for meetings and company events. • Ensure meeting rooms remain organised and ready for use. Secretarialand Document Support • Print, scan, copy, collate, bind and organise documents. • Maintain organised physical and electronic filing systems. • Prepare document packs and materials for meetings, review and signature. • Assist with legal, corporate and transaction documents, including execution copies and filing of signed documents. • Coordinate couriers, deliveries and administrative trackers as required. • Provide administrative support to external lawyers and professional advisers where required. The role does not involve providing legal advice or undertaking independent legal review. Support to Directors • Provide practical administrative and secretarial support to Directors. • Assist with scheduling, meetings, travel and accommodation arrangements. • Prepare itineraries, correspondence, documents and other materials as required. • Assist with ad hoc administrative arrangements and requests. GeneralAdministrative Support • Support the Office Manager with office administration, records, company events and internal activities. • Carry out other reasonable administrative and secretarial duties as assigned. Qualifications and Experience • Diploma, certificate or equivalent qualification in Business Administration, Secretarial Studies or a related discipline preferred. • Minimum 2 years' experience as an administrative assistant, office secretary, receptionist, executive assistant or similar. • Office administration and document management experience preferred; senior management, confidential document or legal/corporate documentation experience is advantageous. • Strong organisational, administrative and communication skills with good attention to detail. • Practical, professional and discreet, with the ability to manage multiple routine tasks efficiently. • Proficient in Microsoft Office, including Word, Excel and Outlook. Personal Attributes Highly organised, proactive, reliable and hands-on, with a positive, service-oriented approach and willingness to assist across a range of office tasks. ReportingLine Reports to the Office Manager and provides support to the Directors and other employees as required.