Front Office Admin

Responsibilities • Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports. • Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders. • Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance. • Plan, organise, and facilitate staff and guests engagement initiatives. • Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments. • Develop, implement, and oversee projects, including the creation and management of associated documentation and materials. • Perform any other duties assigned by supervisors, carrying them out diligently and professionally. Requirements • Minimum of 2-3 years of experience in a similar position at this level. • Demonstrated experience providing administrative support in a fast-paced, multi-task environment. • Excellent organizational, interpersonal, and communications skills • Ability to handle internal and external contacts at all levels with sensitivity and professionalism. • Strong ability to maintain and treat highly confidential information with absolute discretion. • Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude. • Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction. • Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style. • Prior hospitality experience preferred