Admin Executive (Sales & Marketing) needed at Tampines (5 days week)

Key Responsibilities: 1. Quotation & Client Coordination • Prepare and send ad-hoc quotations to client • Follow up with clients on quotation endorsement, purchase order (PO) issuance, and coordinate with internal departments (Finance, Procurement, Operations) to ensure smooth execution and timely payment 2. Client Engagement & Renewal Monitoring • Maintain an active list of existing clients with expiring service agreements. • Engage clients proactively to discuss renewal options and service feedback. 3. Business Opportunity Screening • Conduct initial screening of new business opportunities and tenders. • Broadcast relevant opportunities to respective Heads of Departments (HODs) for review and decision-making. 4. Tender & Prequalification Support • Assist in filling out prequalification forms, collating documentation, and supporting tender submissions. • Ensure proper filing and record-keeping of all sales and tender documents. 5. Site Briefing Attendance • Attend site briefings or show rounds when required, take detailed notes of site requirements, and relay key information to the team for quotation or tender preparation. 6. Administrative Support • Perform general administrative tasks such as binding sales proposals, photocopying, filing, and maintaining departmental records. • Support coordination of marketing materials, presentations, and event preparations as needed. Requirements: • Diploma or Degree in Business Administration, Marketing, Facilities Management, or related fields. • Proficient in Microsoft Office (Word, Excel, PowerPoint). • Good communication and interpersonal skills. Meticulous, organized, and able to multitask in a fast-paced environment. • Positive attitude with a willingness to learn and take initiative.