Assistant Manager, Procurement and Admin

Key Responsibilities Procurement & Supplier Management • Manage the end-to-end procurement process, including sourcing, supplier evaluation, negotiation, purchasing and contract management. • Develop sourcing and procurement strategies to achieve cost savings, supply reliability and operational efficiency. • Source and evaluate suppliers based on price, quality, delivery performance and compliance requirements. • Negotiate pricing, contracts and commercial terms to achieve the best value for the Company. • Ensure timely procurement of raw materials, packaging materials and operational supplies. • Maintain the Approved Vendor List and conduct regular supplier performance reviews in coordination with Food Safety requirements. Cost Control & Inventory Planning • Monitor purchasing costs, supplier pricing trends and procurement expenditure. • Analyse quotations and purchasing data to identify cost-saving and optimisation opportunities. • Recommend alternative suppliers or sourcing strategies while maintaining quality and supply standards. • Work closely with Production, Operations and Warehouse teams to maintain optimal inventory levels and prevent stock shortages or excess inventory. • Support departmental budgeting and expenditure control. Administration & Team Supervision • Oversee daily office, facilities and general administrative operations. • Manage office supplies, service contracts, Company assets and related documentation. • Supervise and guide the Admin & Procurement team, ensuring effective task allocation and smooth workflow. • Drive improvements in administrative and procurement processes. Vendor, Contract & Compliance Management • Manage relationships with suppliers, contractors and service providers. • Ensure contracts and agreements are properly documented, reviewed and renewed on time. • Monitor vendor performance and resolve issues relating to quality, delivery and service. • Develop and maintain procurement and administrative SOPs. • Ensure compliance with Company policies, internal controls and audit requirements. • Support ISO/FSSC, food safety and audit documentation relating to procurement and vendor management. Cross-Functional Coordination • Work closely with Business Development to support customer and new business requirements. • Coordinate with Production and R&D on raw material and product requirements. • Liaise with Operations and Warehouse on inventory planning and logistics. • Work with Accounts on invoice matching, payment cycles and cost tracking. • Coordinate with HR/Admin on facilities and office-related matters. • Maintain accurate procurement records, purchase orders, supplier documents and contracts. Initial OJT / Department Understudy • Complete an initial one-month OJT/understudy with the Business Development Department to gain a strong understanding of the Company’s business, products, customers and operations. • Apply this knowledge to effectively support procurement, administration and cross-functional business requirements. Job Requirements • Diploma or Degree in Procurement, Supply Chain Management, Business Administration or a related discipline. • Minimum 3 years of relevant experience in procurement, purchasing and administration; experience in food manufacturing or FMCG is preferred. • Strong experience in supplier sourcing, negotiation, cost control and vendor management. • Good understanding of inventory planning, supplier compliance and procurement processes. • Knowledge of food manufacturing procurement and ISO/FSSC or food safety audit requirements will be an advantage. • Strong leadership, communication, negotiation and stakeholder management skills. • Proficient in Microsoft Office and familiar with ERP/procurement systems. • Hands-on, organised and responsible, with the ability to work independently in a fast-paced manufacturing environment. Working Hours • Monday – Thursday: 8:00 AM – 6:00 PM Friday: 8:00 AM – 5:00 PM