Office Manager

We are seeking an experienced Office Manager to provide maternity leave cover from 1st November 2026 to mid-June 2027. This is a standalone, hands-on role and serves as the central point of coordination for the office. The successful candidate will be responsible for ensuring the smooth day-to-day running of the office, while also providing high-level executive support to the firm’s Managing Directors. Key Responsibilities Office Management & Administration • Oversee day-to-day office operations and administration. • Manage office supplies, vendors, maintenance, couriers and deliveries. • Coordinate meeting arrangements, guest reception and office services. • Process vendor invoices and liaise with external service providers. Executive & Calendar Support • Provide calendar and scheduling support to the Managing Directors. • Coordinate meetings, appointments, invitations and follow-ups. • Manage meeting logistics and ensure calendars reflect confirmed commitments and travel. Travel Administration • Coordinate domestic and international travel, including flights, accommodation and ground arrangements. • Liaise with travel providers and assist with visas, travel insurance and other travel documentation. • Maintain accurate travel itineraries on executive calendars. HR & Onboarding • Coordinate employee onboarding and related administrative requirements. • Support Employment Pass applications, insurance and benefits administration where required. • Coordinate IT access, equipment, building access and other onboarding arrangements. • Maintain employee records, HR documentation and policies. Compliance & Corporate Administration • Conduct and maintain corporate and individual compliance searches and screening records. • Coordinate execution of corporate and legal documents via DocuSign and wet-ink signatures. • Assist with LEI applications and renewals. Expenses, CRM & IT Coordination • Prepare and submit expense claims for senior management. • Maintain senior management contact databases and update the firm's CRM system. • Coordinate with IT vendors on equipment, software access, technical issues and system requirements.