Human Resource & Payroll Assistant

Job Summary The Human Resource & Payroll Assistant is responsiblefor monthly payroll calculation and processing, attendance and leaveadministration, work-pass administration and general HR support . The rolerequires accuracy, confidentiality and good knowledge of Singapore employmentand work-pass requirements. Key Responsibilities 1. Payroll Calculation & Processing • Calculate and process monthly payroll for all employees accurately and on time. • Verify attendance, working hours, overtime, unpaid leave, allowances, deductions, incentives and other salary adjustments. • Check and reconcile payroll records before salary payment. • Prepare payslips and payroll reports. • Assist with CPF contributions and other statutory payroll matters. • Handle employees’ enquiries relating to salary, payslips, overtime and deductions. • Maintain accurate and confidential payroll records. 2. Work Pass Administration • Handle administrative matters relating to Work Permit, S Pass and Employment Pass applications and renewals. • Assist with work-pass issuance, renewal, transfer and cancellation. • Monitor work-pass expiry dates and ensure timely renewal or cancellation. • Maintain proper records of employees’ work-pass status and related documents. • Assist with foreign worker quota and work-pass requirements. • Liaise with MOM or relevant parties on work-pass matters when required. • Ensure employees have valid work authorisation before commencing work. 3. MOM & Employment Administration • Assist with MOM-related submissions, applications and correspondence. • Maintain proper employee records and documents required for employment and statutory purposes. • Assist with matters relating to employment contracts, working hours, overtime, leave and salary records. • Keep track of relevant changes to MOM requirements and inform management when necessary. 4. Attendance & Leave Administration • Maintain employees’ attendance and timesheet records. • Verify overtime claims and working hours for payroll calculation. • Maintain annual leave, medical leave and other leave records. • Ensure approved attendance and leave information is accurately reflected in payroll. 5. Recruitment & HR Support • Assist with recruitment, including job postings, candidate screening and interview arrangements. • Prepare employment offers, contracts and onboarding documents. • Assist with new employee onboarding and employee records. • Maintain updated and confidential employee files. • Assist with resignation, termination and employee offboarding procedures. • Perform other HR and administrative duties assigned by management. Job Requirements • Diploma or Certificate in Human Resource, Business Administration, Accounting or related discipline. • 1–3 years of HR/payroll experience preferred. • Experience in Singapore payroll calculation and work-pass administration is an advantage. • Familiar with CPF, overtime, leave and basic Singapore employment requirements. • Experience with MOM eServices / work-pass applications will be an advantage. • Proficient in Microsoft Excel and Microsoft Office. • Experience with HR/payroll software such as Info-Tech is an advantage. • Strong numerical skills and attention to detail. • Good organisational and time-management skills. • Able to handle confidential information responsibly. • Good communication skills and able to work independently. Key Focus of the Role Payroll Calculation | Work Pass Administration | MOMCompliance | Attendance & Leave | HR Administration