ADMIN EXECUTIVE

• Location: Woodlands • Working Hours: 5.5 days (8am to 5:30pm, 8am to 12pm) Job Description: • Provide comprehensive administrative support for the Company's day-to-day corporate and office operations. • Manage and maintain the overall office environment, facilities, cleanliness and housekeeping standards , ensuring issues are identified, followed up and properly resolved. • Coordinate and supervise external vendors, cleaners/workers and service providers, ensuring assigned work is completed according to Company requirements. • Conduct regular office and facilities inspections and follow through on outstanding issues until closure. • Coordinate company-wide events, employee welfare activities, monthly gatherings/retreats, festive celebrations and other corporate activities , including sourcing, budgeting, logistics and execution. • Provide administrative and hospitality support for Management meetings and corporate functions , including meeting room arrangements, refreshments and other necessary preparations. • Manage meeting rooms, office supplies, pantry supplies, office equipment, plants and other common facilities to maintain a clean, comfortable and professional working environment. • Assist in the administration and coordination of company vehicles and drivers , including vehicle cleanliness, maintenance schedules and other operational requirements. • Liaise and coordinate with internal departments, vendors, suppliers, contractors and other external parties on administrative matters. • Source vendors, obtain and compare quotations, prepare proposals and coordinate purchases/services in accordance with Company requirements. • Maintain proper administrative records, contracts, service agreements, invoices, quotations and other relevant documentation. • Monitor administrative expenses and support invoice verification and payment processing. • Proactively identify opportunities to improve administrative processes, workplace environment, employee experience and operational efficiency . • Utilize digital and AI tools where appropriate to improve planning, documentation, coordination and administrative efficiency. • Support ad-hoc corporate initiatives and perform any other duties as assigned by Management. Requirements: • Diploma or Degree in Business Administration, Business Management or a related discipline . • Minimum 2 years of relevant administrative experience ; experience in corporate administration, office/facilities management or the construction/engineering industry will be advantageous. • Strong organizational, coordination and follow-up skills with the ability to manage multiple tasks simultaneously. • Hands-on, proactive and detail-oriented , with a strong sense of ownership and responsibility. • Able to independently identify issues, coordinate the necessary resources and follow through until completion . • Good interpersonal and communication skills with the ability to work effectively with Management, employees, vendors and workers. • Proficient in Microsoft Word, Excel and PowerPoint ; comfortable utilizing digital and AI productivity tools. • Good team player with the ability to work independently when required. • Able to support company events or activities outside normal working hours when required. • Able to communicate effectively in Mandarin to liaise with Mandarin-speaking associates and stakeholders.