Admin Executive

Job Responsibilities • Answer and handle incoming phone calls and general enquiries. • Provide administrative support for ongoing projects and daily office operations. • Handle project documentation, filing, record keeping and project tracking. • Prepare and compile quotations, tender submissions and other project-related documents. • Liaise with clients, suppliers and site teams to ensure smooth communication and coordination. • Ensure all project documents, reports and submissions are prepared accurately and submitted on time. • Assist in preparing project presentations, reports and summaries when required. • Coordinate and compile stationery and office supply requirements for both site and office use. • Assist with HR and general administrative matters when required. • Prepare, compile and organise supporting documents for progress payment submissions. • Check, tally and organise invoices, delivery orders, quotations and other supporting documents. • Prepare and raise Payment Request Forms with the required supporting documents. • Maintain proper filing and records for purchasing, payments and project documentation. • Provide general administrative support to Management and other departments when required. • Perform other duties as assigned by Management. Requirements • Diploma or equivalent in Business Administration, Engineering or a related field. • Minimum 2 years of experience in project administration, construction or a related industry preferred. • Strong organisational skills with good attention to detail. • Able to multitask and manage priorities effectively. • Bilingual, with the ability to communicate effectively with site teams, clients and suppliers. • Proficient in Microsoft Office, including Word, Excel and Outlook. • Able to work independently with minimal supervision. • Responsible, organised and able to follow up on tasks promptly.