IT Project Administrator

ALTEN Group is a world leader in Engineering and Technology consulting services providing outsourced Engineering, R&D, and IT Services for different industries such as Transportation, Defence, Energy and Security with 55,000 engineers in nearly 35 countries. ANOTECH is the subsidiary of the Group delivering ALTEN's Engineering Services in Singapore. As a Project Administrator, you will manage the administrative and logistical aspects to ensure smooth project execution for a major government infrastructure project. Responsibilities: · Manage & control incoming/outgoing project documentation & correspondence(hardcopies/softcopies) · Maintain project documentation in project repositories (e.g. Microsoft SharePoint, shared drives) established by the organisation and/or the customer · Submit project documentation to customer and collect acknowledgement · Maintain project logs including project submittals, transmittals, memos, MoM, etc. · Provide general administrative support for projects, including data entry, document conversion, etc. · Prepare submission, consolidate & manage project staffs’ or visitors’ clearance. · Take notes and prepare meeting minutes for internal/external meetings · Liaise with the local project team and with the organisation's intragroup(s) to track and close project meetings’ action items · Book meeting rooms & schedule meetings (internal/external) or conference calls · Coordinate with external vendors on business meals catering (e.g. for project events) · Business travel & accommodation management · Expense claims preparation and submission · Timesheet preparation and submission · Support project payments & invoicing · Procurement support for project team (preparation & submission of PR, follow-up on approvals with Project Manager/Tactical Buyer/Finance, MIGO processing) · Act as a backup for other project administrators or secretarial staffs · Secretarial support to Portfolio/Programme/Project Managers · Any other ad-hoc administrative support required by projects Requirements: · Possess minimum Diploma in any relevant discipline · At least 2-3 years secretarial / admin experience, preferably working on projects · Knowledge of basic Microsoft Office tools (Word, Excel, PowerPoint, Outlook, SharePoint) · Assertive, resourceful, independent, self-initiated, positive team spirit, good communication skills and able to handle tight deadlines from demanding projects · Able to work with minimum guidance& prioritize tasks · Able to start work immediately will bean added advantage · Able to work overtime for urgent tasks when required