Administrator Cum Document Controller

A Construction Civil Engineering organization (maincontractors) engage in a civil LTA project . The company values team work andcontinuous learning. Job Summary You will handle administrative tasks and coordinatedocument control for the company/Design/Operation Team in a constructionproject, ensuring timely and accurate handling of project documents andsupporting smooth communication with consultants and clients. Responsibilities: Administrations • Issue of stationeries / Pantries/ Toiletries & control including purchasing and cost compare • Event arrangement/ Workers mthly dinner arrangement/ Fruit day/Bonding day and etc • Renewal of TOL lease/ GGBS/ ISO / BCA upgrade • Monitor, update of all software expire date and do compare cost before renewal • HP/ Singtel/ Elect bill/ Starhub recontract and keep mthly record • Letter box / postage/ courier • Update and keep record of all computer/ Lap top/ Copier/ Furniture/ Coffee maker /furniture/ phone and all admin assest. • All master outgoing and incoming correspondence to control and master email out to all HOD • Arrangement of meeting room • Handle Management's Shell Petrol Card/golf membership card/corporate credit card etc • Verified all admin suppliers tax invoice and keep record or qty • Record and update vehicles insurance and road tax. Cost compare of all insurance renewal • Handle ISO and GGBS audit • Update, record and control of all company’s HP, Internet, Elect, water usage include renewal of contract • General admin Document Controller • Manage daily document control tasks for the Design Team to ensure accurate and timely handling of project documents • Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress • Obtain project team approvals to access relevant platforms and systems for document management • Maintain organized electronic and hard copy records of project documents to support project tracking and compliance • Assist with administrative duties to support the Design Team’s operational needs • Collaborate effectively with team members to meet project deadlines and maintain a neat and orderly work environment • Other ad-hoc administration duties Preferred Character Traits: • Enjoys interacting and negotiating with external parties (e.g., suppliers, telco providers) • Confident communicator with good interpersonal and persuasion skills • Detail-oriented while balancing commercial awareness • Proactive, resourceful, and solution-driven mindset Preferred competencies and qualifications • Minimum 2 years of experience in administration and DC, preferably within construction projects • Proficient computer skills to manage electronic documentation and communication • O Level certification or higher • Ability to work well in a team and maintain a neat, organized personality.