Administrative Assistants (Administration & Office Support)

Job Summary Provide general administrative and clerical support for daily office operations, including preparing and processing service reports. Responsibilities • Maintain and update company records, databases, filing systems, and administrative documents to ensure accurate and accessible information • Prepare reports, quotations, and other documents to support operational and customer service needs • Liaise with internal departments, technicians, customers, and vendors to coordinate and ensure smooth daily operations • Assist with procurement activities, track inventory levels, and manage office supplies to maintain operational readiness • Perform data entry tasks accurately to keep records complete and up to date • Follow up on outstanding documents and administrative matters to support timely completion of tasks • Execute additional administrative duties assigned by management to support office functions Preferred competencies and qualifications • At least 1–2 years of relevant administrative experience • Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint • Knowledge or experience in the air-conditioning industry or service operations • Proficiency in English and Chinese to communicate effectively with English- and Chinese-speaking customers, technicians, and vendors