PROJECT ADMIN

Here is a simple and professional Project Administrator – Roles & Responsibilities suitable for a marine/shipyard/project environment : Project Administrator – Roles & Responsibilities • Project Documentation • Maintain and update project files, records, drawings, reports, and correspondence. • Ensure all project documents are properly filed and easily retrievable. • Control document versions and maintain document registers. • Project Coordination • Coordinate with Project Managers, Engineers, Supervisors, subcontractors, and other departments. • Arrange project meetings, prepare agendas/minutes, and follow up on action items. • Assist with daily project administrative requirements. • Manpower & Attendance • Maintain project manpower records, attendance, leave, and timesheets. • Coordinate worker deployment, onboarding, and site access requirements. • Assist with work permit, medical, training, and site documentation where required. • Purchase & Material Coordination • Assist with purchase requests, quotations, purchase orders, and delivery tracking. • Coordinate with suppliers and follow up on material deliveries. • Maintain records of project-related purchases and expenses. • Project Reporting • Prepare daily, weekly, and monthly project reports. • Update project progress, manpower, material, and outstanding-item trackers. • Assist in preparing presentations and management reports. • Communication & Correspondence • Handle project-related emails, letters, notices, and other correspondence. • Maintain proper records of communications with clients, contractors, and suppliers. • Compliance & Safety Documentation • Maintain project HSE, inspection, permit, training, and compliance records. • Assist in ensuring required documents are available for audits and inspections. • Follow company and project-specific procedures and requirements. • General Administration • Manage office supplies, meeting arrangements, and other project administrative matters. • Support the Project Manager and project team with ad-hoc administrative tasks. • Maintain confidentiality of project and company information.