Assistant Admin Executive

Job Description • Provide administrative and operational support to the Property Management team. • Maintain and update property, tenant, vendor and contract records. • Assist with tenant enquiries, communications and follow-up with tenants, contractors and service providers. • Support building operations, maintenance activities, service requests and defect rectification. • Assist with preventive maintenance schedules, work orders, quotations and purchase requests. • Process and maintain records of invoices, purchase orders and payment documentation. • Assist with tracking property expenses, budgets and procurement matters. • Prepare meeting agendas, minutes, reports, notices and management updates. • Track outstanding matters, licence expiry dates and follow-up actions to ensure timely completion. Requirement • Diploma in Business Administration, Property/Facilities Management or related field. • 1–2 years of relevant administrative experience preferred. • Proficient in Microsoft Office, especially Excel and Word. • Good communication, organisational and coordination skills. • Meticulous, responsible and able to work independently. • Property management or facilities management experience will be an advantage.