Tenancy & Administrative Assistant (Part Time)

Key Responsibilities Tenancy & Lease Administration • Assist in preparing, organising and maintaining tenancy agreements, lease agreements, Letters of Offer, renewal documents and related correspondence. • Coordinate tenancy documentation and follow-ups with landlords, managing agents and relevant parties. • Monitor lease commencement dates, expiry dates, renewal deadlines and notice periods. • Maintain an updated record of tenancy agreements, handover documents and other related information. • Follow up on outstanding documents, approvals, signatures and tenancy matters. • Assist Management with documentation for new outlets, offices and other business premises. • Highlight upcoming lease deadlines or outstanding tenancy matters to Management. General Legal & Contract Documentation • Assist with preparing and maintaining standard business documents, including NDAs, service agreements and vendor/supplier agreements. • Coordinate document reviews and signatures, and liaise with external lawyers when required. • Maintain proper filing and version control of signed agreements and related documents. General Administrative Support • Assist with preparing business letters, notices, internal memos and other correspondence. • Maintain organised records of company documents, licences, permits and insurance policies. • Provide general administrative and documentation support to Management as required. • Handle confidential company and management information professionally. Requirements • No legal qualification required. Candidates with a background in Legal Studies, Business Administration, Corporate Administration or related fields would be an advantage. • Prior experience in tenancy, lease, contract or general office administration is preferred, but candidates with relevant transferable skills are welcome. • Good written and spoken English. • Strong attention to detail and organisational skills. • Able to manage documentation, follow-ups and deadlines independently. • Proficient in Microsoft Word, Excel, Outlook and general office applications. • Familiarity with Singapore tenancy or business documentation would be an advantage. • Responsible, organised and willing to learn. Employment Details • Position: Part-Time • Working arrangement & hours: To be discussed