Admin Executive

Administration Executive Location: Singapore Employment Type: Full-Time We are looking for a responsible, resourceful, andhands-on Administration Executive to manage the day-to-day administrative operations of the office and provide support to the Director and management team when required. The ideal candidate should be organised, dependable,comfortable handling a wide range of administrative responsibilities, and willing to work outside normal office hours (when required). Key Responsibilities • Manage the day-to-day administration and operations of the office. • Handle general office administration, including office supplies, facilities, records, documents, and administrative matters. • Manage and maintain company vehicles , including servicing, inspections, insurance, road tax, parking, and other related matters. • Coordinate and assist with visa applications, work passes, Employment Pass applications, renewals, and related documentation for employees and business associates. • Liaise with relevant government agencies, service providers, vendors, and external parties on administrative matters. • Provide administrative and logistical support to the Director and management team. • Arrange transportation, appointments, meetings, travel, and other logistical requirements when needed. • Be prepared to travel with the Director (upon request). • Drive the Director and management team (upon request) • Assist with ad-hoc administrative, operational, and personal support tasks related to business requirements. • Maintain confidentiality when handling company, employee, and management information. • Ensure administrative matters are followed up promptly and completed accurately Requirements • Minimum 2–3 years of relevant administration, office management, or executive support experience . • Valid Singapore Class 3A driving licence with a good driving record. • Comfortable and confident driving in Singapore. • Willing and able to travel with the Director when required. • Good organisational and time-management skills. • Responsible, reliable, proactive, and able to work independently. • Good communication and interpersonal skills. • Proficient in Microsoft Office / Google Workspace and general administrative systems. • Able to handle confidential information with discretion. • Mandarin-speaking candidates are preferred , as the role requires communication and liaison with clients, suppliers, and business partners in China • Candidates with experience handling MOM work passes, Employment Pass applications, visa applications, or government-related administrative processes will have an advantage.