Project Coordinator

Job Description: Project Coordinator (Renovation / Fit-Out) Department: Projects Reports To: Project Manager / Director Job Type: Full-Time - Expected to understand the demands of a project schedule and react accordingly. Role Summary We are looking for a hands-on Project Coordinator to support the execution of renovation and fit-out projects from pre-construction through to completion. The ideal candidate is organized, site-savvy, and comfortable managing schedules, sub-contractors, and basic cost/documentation work in parallel. Key Responsibilities Project Scheduling & Coordination • Manage and update project schedules, including Notices to Sub-Contractors (NSC) • Track project milestones and flag schedule risks early Site Management • Conduct pre-construction site surveys and document existing conditions • Assess site conditions during active phases of works and prioritize scope accordingly • Conduct post-construction site completion checks and close-out inspections Sub-Contractor & Supplier Management • Manage and coordinate sub-contractors and suppliers throughout the project lifecycle • Monitor sub-con work progress and quality against agreed scope Cost & Documentation • Manage project AP/AR (accounts payable/receivable) • Handle basic project costing and Bill of Quantities (BQ) work • Prepare general project reports for internal and client-facing use Requirements • Prior experience in renovation, interior fit-out, or construction project coordination (all levels/experience/expertise welcome) • Basic proficiency in CAD and/or SketchUp (SKP) • Working knowledge of BQ/costing and basic AP/AR processes • Comfortable working on-site as well as with documentation/admin tasks • Strong organizational skills and ability to manage multiple sub-cons/suppliers concurrently • Good written and verbal communication for reporting Nice to Have • Familiarity with Singapore construction/fit-out industry norms and NSC processes • Prior experience coordinating with clients and consultants directly