Finance and Admin Executive

Company Overview TAYTONN is a dynamic company growing within a larger group across Asia, Australia, and New Zealand. We specialize in sales and distribution of ingredients to the Fragrance & Flavor industry in the Asia Pacific region. Job Summary The Finance and Admin Executive handles day-to-day accounting functions and financial reporting support, while providing essential office administrative coordination. This role requires basic accounting professionalism, clear communication, and a resourceful, proactive approach to managing general office administration and operations. Responsibilities Accounts • Manage Accounts Receivable by processing receipts and following up with customers on outstanding payments to support cash flow. • Conduct regular follow-ups and age analysis on outstanding payments to maintain accurate cash flow management. • Manage Accounts Payable by processing invoices and payments, resolving discrepancies with vendors to ensure timely payments. • Resolve invoice, purchase order, or billing discrepancies through direct communication with vendors and internal teams. • Assist in preparing daily sales reports to provide timely financial insights. • Prepare and post accurate monthly journal entries, including prepayments, accruals, and depreciation, to maintain financial accuracy. • Prepare monthly balance sheet schedules and perform bank reconciliations to ensure financial records are accurate and up to date. • Prepare GST returns and ensure timely tax filings in compliance with local regulations. • Assist with internal and external audit queries by compiling required schedules and documentation for auditors. • Contribute to finance-related initiatives that support business growth and operational improvements. Office Administration • Serve as the primary point of contact for office inquiries, visitor reception, mail sorting, and deliveries to maintain smooth office operations. • Manage office supply inventory, pantry stock, and coordinate office equipment maintenance to ensure a well-functioning workplace. • Assist with employee onboarding administrative tasks such as issuing access passes and allocating workstations to support new hires. • Maintain a clean, organized, and professional office environment to promote a positive workplace culture. • Liaise with non-trade vendors, service providers, and building management to coordinate office services and maintenance. • Organize office events and team-building activities to enhance employee engagement and morale. • Perform ad-hoc operational and administrative duties as required to support overall office efficiency. Competencies and qualifications • Minimum Diploma or Degree in Accounting, Finance, or equivalent. • 1–2 years of relevant experience in accounts and general office administration; entry-level candidates or junior executives looking to grow are welcomed to apply. • Proficient in accounting software and Microsoft Excel to perform accounting and reporting tasks effectively. • Basic familiarity with local accounting standards and GST submission requirements to ensure compliance. • Strong attention to detail, numerical accuracy, and organizational ability to maintain high-quality work. • Professional verbal and written communication skills with a willingness to learn and adapt. • Proactive, solution-oriented mindset to independently handle administrative operations and resolve workplace challenges. • Ability to multitask and prioritize tasks effectively in a dynamic work environment.