Human Resource Officer

Recruitment • Coordinate job postings and manage applicant submissions • Prepare pre-employment documents & ensure completeness of application submissions • Liaise with clients for candidate approvals including submission and follow-ups Onboarding • Handle work pass process • Prepare and explain employment contracts and follow up on signed LOAs & Addendums • Create and maintain employee P-files • Arrange agreements for onboarding (PPE & Company assets) • Set up new joiner accounts under HRIS and conduct pre-commencement briefings • Notification to site admin/client on commencement dates • Conduct orientation & track/ follow up on signed onboarding documents and orientation forms Operations • Manage staff movement (New join/resigned staff/transfer staff etc) & update monthly manpower report • Support in payroll process ( i.e HR/finance report, master list, payslip etc) • Manage leave records, approvals, notifications and acknowledgements • Source & arrange stand-in, inform client/site/finance department • Dissemination, acknowledgement and keeping record of signed policies • Handle staff enquiries/grievances/ disciplinary cases • Managing appraisal (if required) Training • Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements • seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness. • Monitor training fund (if any). Offboarding • Collect resignation reason and formal acknowledgement • Notify internal and client/site teams of departure • Check through final timesheet submission • Manage offboarding checklist and handover process Any other ad hoc duties as assigned. Requirements: • 1-2 years of experience as HRBP or generalist role • Minimum Diploma in HR or any relevant fields • Ability to multi-task and meet tight deadlines/sudden situations • Proactive and does not avoid conflicts/difficult situations & employees • Demonstrated ability to build and sustain relationships with people at various levels, with sound influencing capability • Ability to negotiate and problem solve