HR & Admin Executive

Job Description 1. Employee Lifecycle Management • Manage end-to-end onboarding and offboarding processes. • Handle work pass applications, renewals, cancellations, and Personalised Employment Pass (if applicable). • Prepare and administer employment-related documents, including Employment Contracts, Letters of Offer, Confirmation, Termination, Warning Letters, and other HR correspondence. • Conduct employee orientation for new hires. • Maintain and update employee personnel files (hardcopy and digital records). • Administer leave matters and statutory claims (e.g. maternity, paternity, childcare, NS make-up pay). • Conduct exit interviews and prepare exit documentation. 2. Recruitment & Talent Acquisition • Manage and maintain job advertisements across various recruitment platforms. • Source, screen, and shortlist suitable candidates to meet departmental hiring needs within stipulated timelines. • Conduct preliminary background checks prior to arranging interviews with respective Heads of Department. • Support recruitment initiatives for new business projects as required. 3. Payroll & Statutory Compliance • Process and compute monthly payroll accurately and within timelines. • Prepare HR-related reports to support management and audit requirements. • Submit CPF contributions and ensure compliance with statutory regulations. • Handle IR21 and IR8A tax submissions. • Process SDL and Foreign Worker Levy submissions and related documentation. 4. Training & Development • Identify training needs (TNA) and recommend relevant training programmes aligned with business objectives. • Coordinate training schedules and maintain training records. • Submit and administer training grant applications where applicable. 5. Employee Relations & HR Operations • Address and resolve employee concerns to foster a positive and collaborative work environment. • Support the development and implementation of performance management systems to enhance workforce alignment and productivity. • Handle workplace injury or illness incidents and manage WIC insurance claims accordingly. 6. General Administration • Perform any other duties as assigned by Management or the immediate superior from time to time. Requirements • Diploma or Degree in Human Resource Management, Business Administration, or related field. • Minimum 2–3 years of relevant HR generalist experience. • Hands-on experience in payroll processing and statutory submissions (CPF, IR21, IR8A, SDL, FWL). • Familiar with Singapore Employment Act and MOM regulations. • Experience handling work passes and government portals (e.g. MOM, CPF, IRAS). • Strong knowledge of HR documentation and employment practices. • Proficient in Microsoft Office applications and HR/payroll systems. • Strong organisational and time management skills with attention to detail. • Good interpersonal and communication skills. • Ability to handle confidential information with integrity. • Able to work independently and in a fast-paced environment. We are located at 11A Tech Park Crescent Singapore 637842 (Tuas South).