Project Admin Coordinator

We are seeking a highly organized and proactive Project Admin Coordinator to support day-to-day project operations by coordinating documentation, tracking progress, managing communication, and ensuring smooth administrative workflow across project teams. You will play a central role in ensuring smooth site operations and efficient resource management. Key Responsibilities 1. Project Coordination • Support project team lead and engineers with scheduling, progress tracking, and follow‑ups. • Liaise with contractors, suppliers, and internal teams to ensure smooth communication and timely resolution of issues. • Assist in procurement coordination, including preparing purchase requests, and tracking deliveries. 2. Workforce Scheduling & Site Deployment • Plan and schedule manpower for construction, engineering, and maintenance works. • Coordinate daily deployment of technicians, subcontractors and service providers. • Track site teams movements and arrange last‑minute manpower changes. • Ensure manpower allocation complies with project timelines, safety requirements, and client expectations. • Liaise with site supervisors and engineers to resolve any scheduling conflicts 3. Procurement & Supplier Coordination • Source and evaluate quotations for materials, tools, equipment, and services. • Prepare purchase requests and follow through on procurement approvals. • Maintain vendor records, and procurement documentation. • Coordinate delivery schedules to ensure materials reach worksites on time. 4. Stakeholder Communication • Provide timely updates to clients and internal stakeholders. • Highlight operational risks, delays, or resource gaps and propose mitigation actions. • Support risk assessment, method statements, site clearance documentation and audit findings. Requirements • Minimum Higher Nitec or Diploma holders, or experience in related fields. • Preferably 2–3 years of administrative experience in construction, engineering services, or facilities/maintenance operations. Relevant training will be provided. • Proficient in MS Office (Excel, Word) and scheduling tools. • Excellent coordination, planning, multi-tasking, resourceful and able to anticipate project needs. • Familiarity with procurement processes and basic technical terminology. • Detail‑oriented, organized, and able to work independently in a fast‑paced environment. • Good communication, problem solving skills and customer service mindsets. Why This Role Is Critical In construction and engineering environments, delays and miscommunication can be costly. This role ensures that manpower, materials, andequipment are always in the right place at the right time— keeping projects on schedule, compliant, and well‑coordinated. Why Join Us • Be part of a stable and growing company with long‑term projects. • Supportive team culture with opportunities for skill development.