Store & Inventory Coordinator (Operation & Procurement) - YZ11

Store & Inventory Coordinator Workdays / Time: 5-day work week, Monday to Friday (8:00am – 5:18pm) Working Location: Loyang Salary: $3,500 (After confirmation $3,800) Job Purpose The Stores & Inventory Coordinator provides administrative and operational support for the Company’s stores, inventory, consignment and production-related activities. The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters. The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations. Key Responsibilities Inventory & Stores Administration • Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation. • Assist with inventory monitoring, stock reconciliation and investigation of discrepancies. Consignment & Sales Administration • Monitor consignment inventory usage and coordinate replenishment requirements. • Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation. Production Support • Raise kitting forms and process paint work orders. • Coordinate with Stores and Production to ensure materials and related documentation are available when required. Purchasing & Supplier Coordination • Coordinate the purchase of stores, warehouse and operational supplies. • Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding • matters. • Maintain appropriate purchasing and supplier documentation. Documentation & System Management • Ensure timely and accurate data entry and system updates. • Process credit notes and other inventory-related transactions. • Maintain proper records and supporting documentation. Cross-Functional Coordination • Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments. • Follow up on outstanding matters to ensure timely completion. General Support • Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function. • Identify opportunities to improve processes, accuracy and efficiency. • Perform other related duties as assigned. Requirements • Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field. • Experience in procurement and supplier/vendor coordination. • Experience in invoicing, billing or other transactional processes will be an advantage. • Proficient in Microsoft Office, particularly Microsoft Excel. • Experience with ERP, inventory management or other business systems will be an advantage. Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932 The SupremeHR Advisory Pte Ltd EA No: 14C7279