Events Project Coordinator

Events Project Coordinator Responsibilities • Coordinate event and project arrangements by liaising with clients, vendors, and suppliers to ensure timely and accurate execution • Follow up on project schedules, quotations, approvals, and requirements to maintain progress and meet deadlines • Prepare quotations, proposals, and simple presentations to support project planning and client communications • Provide regular project updates and respond to client enquiries to maintain clear communication • Coordinate vendor participation and placements for events, ensuring alignment with project goals • Support enquiries and coordination specifically for event lighting projects to facilitate smooth operations • Attend site visits, meetings, and project planning sessions to assist with on-site execution and team collaboration • Assist with event setups, festive lighting installations, and other on-site project activities to ensure successful delivery • Maintain accurate project schedules, invoices, documents, and records for effective project tracking • Collaborate closely with operations and project teams to ensure projects are completed smoothly and efficiently Preferred competencies and qualifications • Diploma in any discipline • Proficient in Microsoft Word, PowerPoint, and basic spreadsheets to prepare project documents • Basic knowledge of Canva and Google Workspace to support presentation and coordination tasks • Comfortable communicating with clients, vendors, and suppliers to build professional relationships • Willingness to travel to project sites around Singapore approximately 2–3 times per week to support on-site activities • Own transport is an advantage but not required • Fresh graduates are welcome; attitude, reliability, communication skills, and eagerness to learn are highly valued Other Information • Salary: $3,000 – $4,000 per month plus commission/performance incentives for successful vendor placements and event lighting projects • Working Hours: Monday to Friday, 9:00am – 6:00pm, with occasional extended or adjusted hours during event setups or festive periods; time-off-in-lieu provided for additional hours worked • Location: Defu South Street 1, Singapore; office-based with regular site visits Training and guidance provided by experienced team members Hands-on exposure to event planning, coordination, and on-site operations including pasar malam, food fairs, and festive lighting projects. Career progression opportunities available as experience and responsibilities grow