Finance & Human Resources Executive

Role Summary Reporting to the Director, KenShop is seeking an experienced and dependable Finance & Human Resources Executive to manage the company’s day-to-day financial and HR operations. The successful candidate will ensure accurate financial reporting, effective cash-flow management, timely payroll administration, legal and regulatory compliance, and consistent support throughout the employee lifecycle. This position is suited to a hands-on professional who can work independently, maintain strict confidentiality, and support management with reliable financial and workforce information. Key Responsibilities Finance and Accounting • Maintain complete and accurate accounting records, including accounts payable, accounts receivable and general ledger entries. • Prepare monthly management accounts, financial reports, budgets and cash-flow forecasts. • Prepare daily reconciliation reports of multiple sales channels from vending machines, retail shop and e-commerce against electronic payment systems records and bank receipts. • Support month-end and year-end closing activities. • Perform bank, supplier, customer and ledger reconciliations. • Process supplier invoices, customer payments, staff claims and other financial transactions. • Monitor outstanding receivables and follow up on overdue payments. • Manage payment schedules and ensure suppliers and statutory obligations are paid on time. • Support inventory costing, stock reconciliation and margin analysis. • Coordinate annual audits and liaise with auditors, banks, tax agents and government authorities. • Prepare and submit applicable tax (quarterly GST, annual income) and statutory filings accurately and on schedule. • Strengthen internal controls and recommend improvements to financial processes. • Provide management with financial analysis and reports to support business decisions. Human Resources • Manage recruitment activities, including job postings, candidate screening, interview coordination and employment offers. • Handle employee on-boarding, confirmation, transfers, promotions and off-boarding. • Maintain accurate and confidential personnel files, leave records and attendance information. • Prepare monthly payroll and administer employee benefits, claims and statutory contributions. • Prepare employment contracts, HR letters, policies and other employee documentation. • Submit and monitor work pass applications and claims for government paid leave. • Respond to employee queries and support the resolution of workplace concerns. • Coordinate performance reviews, staff training and employee engagement activities. • Assist management with manpower planning, compensation reviews and disciplinary matters. • Ensure HR practices comply with applicable employment laws and company policies. • Monitor HR metrics and prepare regular reports for management. Administration and Compliance • Maintain organised financial, payroll, personnel and corporate records. • Coordinate with external vendors and professional service providers. • Carry out other finance, HR and administrative duties assigned by management. Requirements • Diploma or bachelor’s degree in Accounting, Finance, Human Resource Management, Business Administration or a related discipline. • At least three years of relevant experience covering both finance and human resources with practical experience in bookkeeping, financial reporting, payroll and HR administration. • Sound understanding of accounting principles, employment requirements and statutory compliance. • Proficiency in Microsoft Excel, Quick-Books and Info-Tech HRMS • Strong numerical, analytical and problem-solving abilities. • Excellent organisation and time-management skills, with close attention to detail. • Good written and verbal communication skills. • Ability to manage multiple priorities and work with minimal supervision. • High level of integrity, professionalism and discretion when handling confidential information.