Purchasing Executive

Job Responsibilities • Purchasing & Order Management • Handle day-to-day purchasing activities, including sourcing, quotation comparison, price negotiation, and issuance of purchase orders. • Follow up on purchase orders to ensure timely delivery, correct quantities, and required quality standards. • Manage order changes, delivery delays, shortages, and other purchasing-related issues. • Supplier Management • Source, evaluate, and maintain suitable suppliers based on price, quality, delivery performance, and service. • Build and maintain good working relationships with existing and potential suppliers. • Coordinate quotations, commercial terms, payment terms, and other supplier-related matters. • Cost & Price Management • Conduct price comparisons and purchasing cost analysis to identify cost-saving opportunities. • Negotiate with suppliers to achieve competitive pricing while maintaining required quality and delivery standards. • Maintain accurate purchasing price records and provide relevant information for budgeting and cost analysis. • Inventory & Demand Coordination • Coordinate with warehouse, operations, sales, and other departments on purchasing requirements and inventory levels. • Plan purchases according to stock levels, consumption, and operational requirements to minimize shortages and excess inventory. • Support urgent purchasing requirements to ensure smooth business operations. • Purchasing Documentation & System Maintenance • Prepare and maintain purchase orders, quotations, contracts, delivery documents, and other purchasing records. • Ensure supplier, pricing, order, and delivery information is accurately maintained in the company system. • Coordinate with Finance on purchase orders, goods receipts, invoices, and payment-related matters. • Cross-Department Coordination • Liaise with requesting departments to confirm specifications, quantities, budgets, and delivery requirements. • Coordinate with Finance, Warehouse, Operations, and other relevant departments throughout the purchasing process. • Provide timely updates on purchasing progress, delivery schedules, and potential supply risks. • Purchasing Compliance & Process Improvement • Ensure purchasing activities comply with company policies, approval procedures, and authorization limits. • Maintain proper documentation and transparency throughout the purchasing process. • Support improvements to purchasing procedures, efficiency, and internal controls. • Reporting & Analysis • Prepare and maintain purchasing data, including purchase value, cost trends, supplier performance, and delivery performance. • Assist in preparing purchasing reports, budget information, and management analysis. • Perform other purchasing and supply-chain-related duties assigned by management.