Personal Assistant

Key Responsibilities • Recruitment & Hiring Support: Post and manage job listings on hiring portals, screen applicants, conduct phone screenings with potential candidates, and arrange interview schedules. • Client Coordination & Scheduling: Liaise directly with clients to schedule viewings or appointments, manage daily calendar bookings, and send timely follow-ups and reminders. • Administrative Support: Prepare, organize, and archive documentation, presentations, client folders, and transaction records. • Communication Management: Handle inbound phone calls, WhatsApp messages, and emails; address client and vendor queries promptly. • Data Entry & Tracking: Maintain updated client databases, transaction logs, and candidate pipelines via Google Sheets/CRM. • Ad-Hoc Operational Tasks: Assist with basic day-to-day administrative errands and ad-hoc operational tasks. Requirements • Eligibility: Singaporeans or Singapore Permanent Residents (PR) only. • Language Proficiency: Strong written and spoken English, and effectively bilingual/fluent in spoken Mandarin to communicate smoothly with Chinese-speaking clients. • Interpersonal Skills: Confident telephone etiquette with good communication skills for phone screenings and client liaisons. • Tech & Organization: Highly organized, proactive, and proficient with Google Workspace (Docs, Sheets, Calendar), job portals, and WhatsApp Business. • Experience: Prior administrative, HR/recruitment support, or real estate coordination experience is an added advantage.