Administrative Assistant

Responsibilities: • Support the office on all administrative matters and ad-hoc orders (stationeries, pantry supplies, business cards, letterhead, festive items and etc.) • Updating of staff information in database and Personnel File Maintenance and ensuring confidentiality at all times • Handles project insurance and its insurance claims • Answering and filtering incoming telephone calls and receiving visitors and serve refreshments • Manage office mails and couriers and handle any general correspondence • Maintain an efficient system for filing and retrieval of documents • Monitor deadlines and follow up actions in relation to equipment and assets maintenance • Assist the Project Team such as project monitoring, scheduling, technical detailing and perform work task as assigned. • Provide other ad-hoc administrative support to other departments as and when assigned Requirements: • GCE ‘O’ / ’A’ Level / Diploma with minimum 3 yrs working experience preferably in M&E Construction companies • Experience in ISO, OH&S, Compliance / Internal Audit, document control / filing system will be an added advantage • Pro-active attitude, responsive, able to multitask well & eye for details • Ability to exercise initiative, work independently and under pressure